Office Manager

Company Overview:

We are a high-tech enterprise specializing in the research, development, and manufacturing of industrial laser technologies. With more than 20 years of innovation in laser technology, the company has established a comprehensive vertically integrated industrial system.

We are committed to providing high-performance laser solutions for the global manufacturing industry. Our product portfolio includes laser sources, handheld laser welding machines, and related laser processing equipment. Currently, our products serve more than 1,000 customers across over 80 countries and regions, and are widely used in metal processing, machinery manufacturing, automotive industries, and industrial automation.

Why This Role Matters:

We are seeking an organized and proactive German-speaking Office Manager to oversee daily administrative tasks at our Gilching facility. This role ensures that all office tasks, documentation, and routine bureaucracy run smoothly, supporting both management and employees in day-to-day operations.

The Office Manager will be the central point of contact for administrative matters, maintain accurate records, manage correspondence, and handle regulatory or facility-related obligations in accordance with German legal and company standards.

Key Responsibilities

• Manage daily office operations, including correspondence, filing, and document control

• Handle bureaucracy and regulatory tasks (e.g., registrations, reports, permits)

• Coordinate meetings, travel arrangements, and internal communications

• Maintain office supplies and manage vendor relationships

• Support HR-related administration such as onboarding, payroll documentation, and personnel records

• Assist management with reporting, scheduling, and ad hoc administrative tasks

• Ensure compliance with local German regulations and company policies

• Act as first point of contact for internal and external inquiries

• Support smooth workflow across departments through organization and follow-up

Qualifications & Skills

• Fluency in German and English (spoken and written) is required

• Proven experience in office administration or office management

• Strong organizational, multitasking, and time-management skills

• Familiarity with German bureaucracy, labor laws, and reporting requirements

• Excellent communication and interpersonal skills

• Proficiency in MS Office and general office software

• Ability to work independently, prioritize tasks, and handle confidential information

Interested candidates should submit a resume and a detailed cover letter via email to: lisi.wu@maxlasers.com